Note: If your spreadsheet contains large tables, you may not be able to send it as a Numbers ’09 compatible file. Numbers ’09: You can open this format with Numbers 2.0 through 2.3 on a Mac. To change the text encoding, click the disclosure arrow next to Advanced Options. To include table names, select the “Include table names” checkbox. Choose whether to send a file for each table or combine tables into a single file. TSV: Cell contents are shown as values separated by tab stops in the exported file. If you create a separate worksheet for each table, you can include a summary worksheet with links to all the tables.ĬSV: Cell contents are shown as values separated by commas in the exported file. To include accessibility tags for large tables, click Advanced Options, then choose On.Įxcel: Choose whether to send a worksheet for each table or for each sheet. To include comments, select “Fit each sheet to a single page,” then select the Include Comments checkbox. If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. Choose an option for page layout and an image quality for the PDF (the higher the image quality, the larger the file size). PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Select a format for the copy, then specify the settings you want to use: MacOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen), then click how you want to send the spreadsheet. MacOS Ventura 13 or later: Click Share in the toolbar, then click Export and Send. With the spreadsheet open, do one of the following: Restore an earlier version of a spreadsheet.Save a large spreadsheet as a package file.See the latest activity in a shared spreadsheet.Fill shapes and text boxes with color or an image.Place objects inside a text box or shape.Add borders and rules (lines) to separate text.Format Chinese, Japanese, or Korean text.Use a keyboard shortcut to apply a style.Create, rename, or delete paragraph styles.Bold, italic, underline, and strikethrough.Format a spreadsheet for another language.Select text and place the insertion point.Change the look of chart text and labels.Add a legend, gridlines, and other markings.Add column, bar, line, area, pie, donut, and radar charts.Calculate values using data in table cells.Quickly calculate a sum, average, and more.
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